Appeal Process

Grounds for Appeal: Appeals of conduct hearing decisions may be made only on one or more of the following grounds:

  1. the hearing administrator or SCRB exhibited unfair bias, which influenced the results of the hearing;
  2. the availability of new evidence, unavailable at the time of the hearing, that could substantially impact the hearing administrator’s or SCRB’s decisions or sanctions;
  3. an error in hearing procedures, such as those described in the “Student Conduct Process Rights — Accused Student,” that is of such magnitude as to deny fundamental fairness; and/or
  4. the sanction(s) issued by the hearing administrator or SCRB are inappropriate for or inconsistent with the violation.

How to Appeal: Instructions for submitting an appeal electronically, using UMW’s conduct management system, can be found in the hearing outcome letter that every student receives after the conclusion of their conduct hearing. All appeals should be submitted electronically. If students are unable to do so for any reason, they should contact OSCAR for assistance. Appeals must be submitted within five (5) working days of the date on the hearing outcome letter.

How Appeals are Handled: In the case of 1), 2) , or 3), a new hearing with the designated hearing administrator or duly constituted board may occur if deemed necessary by the hearing administrator or board to whom the appeal has been addressed. In the case of 4), the designated hearing administrator or board shall convene to consider the sanction only. In no event shall a second sanction received by be more severe than the first. Appeal decisions are final.

Appeals of conduct hearing decisions made by the Director of OSCAR, by the Director of Transfer and Off-Campus Student Services, or by a Residence Life professional (other than an Area Coordinator) will be heard by the Dean of Student Life.  If this individual is unable to serve in this role for any reason, then these appeals will be heard by the Vice President for Student Affairs.

Appeals of conduct hearing decisions made by a Residence Life Area Coordinator will be heard by the Director of OSCAR.

Appeals of conduct hearing decisions made by the SCRB will be heard by a hearing panel comprised of three SCRB members who did not participate in the original hearing, led by a chair who also did not participate in the original hearing.