Student Organizational Van & Travel Policy

All SAE student organizations are required to follow the below guidelines:

  • If the trip is within a 200-mile radius and within Virginia, Maryland or DC, no chaperone is needed.
  • Trips outside of the 200-mile radius require approval by the Office of Student Activities and Engagement (SAE).
  • A travel and trip plan, a roster of all students traveling (including emergency contact information), and supporting documentation is required in order to travel. This information should be submitted to SAE through two forms:
    • one club member should fill out the SAE Club Travel Request Form
    • every student going on the trip should fill out the Student Travel Emergency Contact Form and Conference Waiver
  • All overnight trips require approval – with SAE having the right to request a mandatory chaperone.
  • All student trips without a chaperone should identify a faculty or staff member who will be a point of contact for them during their trip.
  • All UMW students on a trip are expected to abide by the behavior expectations outlined in UMW’s Student Handbook, and the Office of Student Involvement’s travel policies.
  • University recommends limited driving from midnight to 5 am.
  • Student driving shifts should be no longer than 3.5 hours.

If you or someone in your club is interested reserving a university vehicle, there are a few things you need to do:

 

Additional questions may be directed to sae@umw.edu