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2011 Student Organization Policy Handbook
Table of Contents
SAE Mission Statement
The Staff
Recognized and Non-Recognized Student Organizations
Statement of Non-Discrimination
Important Dates
What Groups Can Become Recognized Student Organizations?
What is the Inter Club Association (ICA)?
Registering with SAE
Creating a Constitution
Faculty/Staff Advisors
Transition
List of Recognized Clubs
SAE Suite Resources
Student Leadership Awards
Network Webmail and Webpage Accounts
Use of Campus Vehicles
Travel Policies
Event Planning
Develop Your Goals
Reserving a Room
Dodd Auditorium
SAE Conference Room
Residence Halls
Goolrick
Ampitheatre
Woodard Campus Center/The Underground
Classrooms
Other Important Event Resources
Video Viewing Restrictions
Alcohol and Food Guidelines
Partnership with the Catering Department
Business Meal Policy
Completing a Contract Packet
Decorations and Fire Safety
Why Programs Fail
Steps in Planning an Event
Showing a Movie on Campus
Working with Other Organizations
Ideas for Co-Sponsorship
COAR
Cheap Seats
Giant Production
Underground Programming Council
Class Council
The Student Government Organization (SGA)
University Committees
What to Include in Publicity
Timing
Distributing Paper Publicity
Other Notes Regarding Publicity Distribution
Reserving Standards
Copy Center
Distributing Electronic Publicity
Other Publicity Distribution Methods
UMW Post Office
Publicity Resources
Publicity Tips
Finance Committee Overview
Finance Committee Training
Initial Budget Hearings
New Allocation Requests
Sports Club Funding
Using Your Student Organization Account
Who May Use Your Account
Purchase Requisitions and Check Requests
Reimbursements
Depositing Funds
Transferring Funds
Account Statements
Bookstore Organization Accounts
Purchase of Office Supplies
Purchase of Compter and Audio-Visual Equipment/Supplies
Using the SAE Credit Card
Corporate/Business Sponsorship
Raffles and Games of Chance
Cashboxes
Finance Committee Constitution
Getting Started as a Leader
Deciding on a Style of Leadership
The 10 Commandments for Effective Leadership
Recruitment and Retention of Members
Basic Needs of People in Groups
5 Phases in the Creative Process
Managing with Creativity
How to Stifle Creativity…Without Really Trying
Group Decisions
Brainstorming
Creating S.M.A.R.T. Goals
Delegating Responsibility
When Delegation Fails
Effective Meeting Checklist
Minutes and Record Keeping
Time Management
Leadership Transition
Thank You!
Establishing Boundaries and Expectations
Expectations and Responsibilities of Faculty Advisors
Responsibilities of Student Organization Leaders
Cautions to Faculty Advisors
Club Sport Advisors
Student Leadership Transition
Evaluations
Resigning
Student Organization/Faculty Advisor Relationship Agreement
