Housing Information for New Students

UMW’s philosophy is that living and learning go hand in hand.  As part of a First Year Experience designed to support the University’s newest  students in the transition to college life, Mary Washington has Living and Learning Communities (LLCs) that extend learning beyond the classroom.  To this end, the vast majority of new students are housed with their peers who are co-enrolled in their First Year Seminar – a course that all first year students are required to take as part of their first semester on campus.  First Year Seminar course are small classes, which when combined with the residential experience, create a rich community connecting academic work to experiential opportunities in meaningful ways, creating countless opportunities for support, development, and engaged learning.

Transfer students with less than 30 credits wishing to participate in the First Year Experience, which includes taking an FSEM course and living in a first year community, should speak with a Student Success Coordinator in Academic and Career Services.  Otherwise transfer students typically prefer to live in upperclass housing.  Returning / readmitted students will also be assigned to live in upperclass residence halls.

Below is information about the housing assignment process, based on one’s new student status.  Click on the field to expand the information.  If you have questions, read some of our Frequently Asked Questions (FAQs) at http://students.umw.edu/residencelife/faq. If you still have a question, visit http://students.umw.edu/residencelife/contact.

Note:  Detailed Move-In information will be updated on the Residence Life website and emailed to students in May.

First Year Students

First-year (new “freshmen”) students will live in Living Learning Communities (LLCs), which are clustered together based on the First Year Seminar (FSEM) course in which they are enrolled.  The positive effect of learning communities on students’ academic success is well documented with significant gains observed in academic performance.  Students who live together and share meaningful academic experiences form friendships and boost out-of-the-classroom learning.  Because of this substantial benefit, first year students will live with or in close proximity to their LLC in the residence halls.

After accepting UMW’s offer of admission and paying their deposit, incoming first year students will be emailed (beginning in late February) a link to the First Year Student Questionnaire, an online survey which helps staff identify their FSEM preferences.  UMW will work to match students to seminars of their choice.  Each of the FSEM courses is associated with a residence hall.  Therefore, when students are placed in an FSEM, they will be assigned to a residential community. Because UMW strongly believes living and learning work together, students may not select their neighbors, or suite-mates.  Students may indicate a preferred roommates.  On the First Year Student Questionnaire, students may preference a roommate, and UMW will do its best to match them accordingly.  The ideal way to ensure preferred roommates are assigned together is to submit the same rankings of FSEM courses so both students are in the same class and can easily be housed together in the LLC.

Some circumstances will necessitate an assignment outside of the Living Learning Community.  Some of the following are examples:

  • students approved for housing accommodations (efforts will be made to provide approved accommodations within the LLC when possible)
  • students with roommate requests where the roommate is not in the same FSEM
  • students desiring gender-neutral housing
  • female students desiring an all-female residence hall

Residence Life staff will work with students who have committed to UMW in person if they attend the Destination UMW: Admitted Student Days (March 21 or April 18).  Students not attending either of these two days should still complete their First Year Student Questionnaire and must submit their housing application (please note if any of the above exceptions are applicable); UMW staff will use that information to make LLC assignments.  Students do not need to attend Destination UMW: Admitted Student Days to finalize their housing assignment, provided they have taken the necessary steps below.

Needed Action Steps

1)  After being admitted to UMW, accept your offer of admission by submitting your $500 enrollment deposit with the response form enclosed in your offer packet or depositing online at http://admissions.umw.edu/youarein/. The deposit consists of a $250 tuition deposit and a $250 housing deposit.  The tuition deposit will be reflected as a payment on your first bill.  The housing deposit is held until you graduate or move off campus your junior or senior year, and it is used to cover miscellaneous housing or outstanding fees that may be on your account.

2)   If you will need a housing accommodation, for full space consideration, submit your request to the Office of Disability Resources by March 6, 2015 (see http://academics.umw.edu/disability/accommodations/housing-accommodations).

3)   Complete the First Year Student Questionnaire, which includes your five FSEM course preferences.  Visit http://academics.umw.edu/fsem.

Also, for a listing of the FSEM courses grouped by building, visit:  http://students.umw.edu/residencelife/fsemsbybuilding

4)   Freshmen may select only the Anytime Meal Plan with $200 Flex Dollars Per Semester, which is $2,495 per semester.  Review dining information at http://www.umwdining.com.

5)   Review the first year residence halls at http://students.umw.edu/residencelife/residencehalls.  Review the 2015 Housing and Dining Services Agreement at http://students.umw.edu/residencelife/agreement2015.

6)   Complete your Housing and Dining Services Agreement application (see instructions below).

a)  Log into Symplicity Residence at URL:  https://umw-residence.symplicity.com. Select “Student” and then enter your UMW NetID and Password.

b)  Following your successful log-in, locate the appropriate application and click “Get Started.”

  • If you do not see an application listed or you encounter difficulties, email Assistant Director of Residence Life Brittany Harper at bharper2@umw.edu so she can assist you. Note: applications will not be made available until your housing deposit is paid.

c)  Complete each prompt and submit your application.

Air-Conditioned Housing

After the building assignments have been made, if a student is in a building without air-conditioning but requires it for major health reasons, he/she may complete a request to have a window unit installed. See http://students.umw.edu/residencelife/airconditionedhousing for more information.

Housing Assignment Communication

Students will initially know what building they are assigned to, but not the exact room number. This allows for staff to shift spaces based on the number and gender of students in the LLC, etc. before finalizing the room numbers in late-May. Students will be emailed their room number, roommate information, etc. at the end of May.  Students submitting their housing application after this date will be assigned housing on a rolling basis.  Note that Residence Life staff will send only to UMW email accounts, so students must periodically check their account.

Transfer Students

Transfer students may rank their building preferences on their housing application.  All buildings (first year communities and upperclass buildings) are included in the preference ranking options.  Assignments will be made based on space availability.

Needed Action Steps

1)   After being admitted to UMW and accepting admittance by submitting the “I will” letter to the Admissions Office, you will pay the $500 enrollment deposit.  This deposit consists of a $250 tuition deposit and a $250 housing deposit.  The housing deposit is returned after graduation or if you become a commuter student during your junior or senior year.

2)   If you will need a housing accommodation, for full space consideration, submit your request to the Office of Disability Resources by March 6, 2015 (see http://academics.umw.edu/disability/accommodations/housing-accommodations).

3)  If you require an air conditioned housing assignment due to major health reasons, submit your request at  http://students.umw.edu/residencelife/airconditionedhousing (due May 15, 2015 for full consideration of space and available University window units).

4)   Review the meal plans at http://students.umw.edu/residencelife/2013/12/21/room-and-board-rates-2015-2016.

5)   Review the 2015 Housing and Dining Services Agreement at http://students.umw.edu/residencelife/agreement2015.

6)   Complete your Housing and Dining Agreement application (see instructions below).  This application will be made available to transfer students after April 15, 2015.

a)  Log into Symplicity Residence at URL:  https://umw-residence.symplicity.com. Select “Student” and then enter your UMW NetID and Password.

b)  Following your successful log-in, locate the appropriate application and click “Get Started.”

  • If you do not see an application listed or you encounter difficulties, email email Assistant Director of Residence Life Brittany Harper at bharper2@umw.edu so she can assist you. Note: applications will not be made available until a housing deposit is paid.

c)  Complete each prompt and submit your application.

Housing Assignment Communication

Transfer students will be assigned on a rolling basis.  Students will be emailed their room number, roommate information, etc. at the end of May. Students submitting their housing application after mid-May will be assigned and communicated on a rolling basis.  Note that Residence Life staff will send only to UMW email accounts, so students must periodically check their account.

Readmitted / Returning Students

Students which are not attending UMW during the spring 2015 semester that are planning to be readmitted or return to UMW wishing to live on campus should email from their UMW email account Assistant Director of Residence Life, Brittany Harper, at bharper2@umw.edu.