|Saturday, April 27 – Saturday, May 4||24 hour quiet hours in all residential areas|
|Saturday, May 4 at 10am||Residence halls close for students (except graduating seniors) *|
|Friday, May 10||Graduate student Commencement|
|Saturday, May 11||Undergraduate Commencement|
|Sunday, May 12 at 10am||Residence halls close for graduating students|
* Only graduating students and those students with approval are permitted to be in on-campus housing after this date. See the extended stay and summer housing information at http://students.umw.edu/residencelife/summer.
24 Hour Quiet Hours
As the Spring semester winds down, there is one final push to complete final exams, projects, and papers. All residential buildings follow 24-hour quiet hours from 12:01 a.m. Saturday, April 27 until Saturday, May 4. Quiet hours are meant to provide a noise-free atmosphere so all spaces on campus can be academically-focused. Students are asked to be considerate of their neighbors during this time by not being heard outside their rooms. As students finish final exams and papers and prepare to move-out, they are asked to be aware that others are still in the process. Students who are disruptive to the community may be asked to leave and/or fined.
Charges to Avoid
Listed below are examples of some common charges (estimates and minimums). Students should take action to avoid being assessed charges by properly checking out and leaving their residence in good condition. Students charged which believed there was an error made in the charging process should review the information at http://students.umw.edu/residencelife/appeal.
|Found in on-campus housing without permission||$100 per day fine, plus judicial action|
|Improper or Late Checkout||$150|
|Key not returned at checkout||$75 residence hall, $100 Eagle Landing, $125 UMW Apartments|
|Left belongings / trash removal||$25 per bag/small item (minimum)|
|Personal furniture removal||$100 per item|
|Removal of adhesive tape/residue or hooks from wall||$25 (minimum)|
|Wall patch and/or painting||$45 for partial wall and $90 per standard wall|
|Furniture repair||$25 minimum, ranging to $125|
|Furniture missing – replacement||$100 minimum (ranging upwards of $1,100 for more expensive items)|
|Additional cleaning required (room)||$25 (minimum)|
|Excessive/additional cleaning required (apartment)||$100 (minimum)|
|Kitchen cleaning (apartment-style residents)|
How to Clean Your Living Space
There are no on-campus storage options. All residences are used over the summer by summer conference groups or for summer students. Items may not be left in residences. Students should not place belongings or trash in the hallway. Items left in the hallway will be charged to the community if responsibility cannot be determined. Trash should be placed in outside dumpsters. While moving out, students should not leave anything in the hallway unattended as it may be considered abandoned and be taken. Students must clean their living space as follows:
- Carefully remove all tape, stickers, adhesive tape, etc. from walls, doors, ceilings, mirrors, and windows.
- Clean off writing on doors, walls, desks, dressers, or chairs. Wash all furniture surfaces – chairs, desks, dressers, window sills etc. This means there should be no stains, black smudges, tape, or sticky spots left.
- Place all furniture in the room, in its original place and condition. Bunked or lofted beds may remain (Facilities staff will later attend to them).
- Bring all of your trash to dumpsters. Do not sweep garbage into the hallway. Each resident will be billed for garbage or items left in the hallway, bathroom, or other common spaces.
- Remove all personal belongings.
- Sweep and mop entire room floor, if not carpeted. No dust bunnies or dirt should be left behind or under furniture.
- Empty all drawers and wipe out all dust.
There will be additional thirty yard waste containers (dumpsters) spread throughout campus for move-out use by April 26. Students should place large bulky items such as furniture and carpets in these containers. Household type trash should be placed in the regular eight yard front-end containers located near every campus building. Students should recycle as much as possible.
Eagle Landing Trash
There will be two regular dumpsters at the rear of Eagle Landing for overflow trash and recycling. Any bulky items or carpets at Eagle Landing should be placed next to the dumpsters. If the trash or recycling chutes become blocked or unusable, students should take their trash and recycling to the dumpsters; it should not be left in the halls or elevators.
Donate Items to Goodwill
UMW has partnered with Goodwill Industries International, Inc., and donation drop-off locations will be available on campus. Students are encouraged to donate gently-used unwanted items. It is sustainable for the environment by avoiding landfills, and it helps those looking for that special item.
All students graduating, studying abroad, transferring, or withdrawing will need to submit a completed UMW forwarding form to campus mail services, as well as notify all correspondents their address has changed. Students should stop by the UMW Post Office in the Woodard Campus Center to submit a completed forwarding form. These forms are available at the UMW Post Office and the Eagle Landing front desk. Students staying on campus during the entire summer should not forward their mail.
How to Checkout
Each student required to move out of an on-campus residence will need to complete a Checkout Form and hand-in to a Resident Assistant. (Students not doing this will be charged an Improper Checkout Charge of $150). The Resident Assistant will complete the staff section of the Checkout Form with the student present while assessing the room’s condition. The RA will then use the key to lock the door (to ensure the proper key is returned) and place the key in the envelope to finalize the checkout process. After professional Residence Life staff and Facilities Services staff later assess the space and compare the Room Condition Inventory from move-in to the current condition, any determined charges will be assessed to the student’s account and communicated with the student. Students with charges will receive information regarding how to appeal any disputed charges. RAs are not authorized to provide estimates of charges and cannot guarantee charges will not be assessed to a student.
Before 10am Saturday, May 4:
Students will need to schedule an appointment (at least 24 hours in advance) with a Resident Assistant prior to the time the student plan to depart campus. Each RA will communicate with their residents to schedule an appointment. Because RAs have final exams and papers and other important time commitments, they are not always available. If an RA is unable to checkout his/her resident, another RA in the complex [set of nearby building(s)] will be able to perform the checkout. Students departing between midnight and 8am should schedule a time the night before to have the RA assess the room, and make plans with the RA to return the key to him/her at departure time (for instance, by sliding the key in the key envelope under the RA’s door).
Beginning Wednesday, May 1, the Resident Assistant duty phones will be staffed during the daytime in addition to the evening. From this date forward, those unexpectedly departing before a scheduled appointment may call their complex’s duty phone to request an RA to perform a checkout (except between midnight and 8am).
Alvey/Arrington Complex 540-623-8254
Ball/Custis/Madison/Westmoreland Complex 540-623-8018
Bushnell/Jefferson Complex 540-623-8761
Eagle Landing Complex 540-623-0971
Framar/South/UMW Apartments Complex 540-424-4405
Marshall/Russell Complex 540-623-0769
Mason/Randolph Complex 540-623-0118
Virginia/Willard Complex 540-623-0901
Between 10am Saturday, May 4 – Friday, May 10:
Students not required to depart by May 4 which will checkout of their residence between May 4 and May 10 will also need to checkout with a Resident Assistant. Students should schedule in advance an appointment with a Resident Assistant. Those departing before a scheduled appointment may call their complex’s duty phone to request an RA to perform a checkout.
On Saturday, May 11 and Sunday, May 12:
Students departing on these dates without an RA checkout appointment will checkout as follows, depending on their residence location.
Eagle Landing: Go to Front Desk
UMW Apartments: Go to Staff Office (in building 11)
All other locations: Call your complex duty cell phone
Monday, May 13 – Thursday, May 16:
During this period, students permitted to stay on campus which are departing will need to checkout at the Eagle Landing desk. The desk will be open daily from 9am to 7pm (except Friday at 5pm); after 7pm, call the duty cell phone if you need to check out at 540-424-4405.
Friday, May 17:
Students permitted to stay on campus through May 17 with summer housing assignments in UMW Apartments will need to move on this date to their summer housing assignment. Students will need to pick up their new key from Marye House between 8am – 10am and move into their new assignment. Before 5pm, they must return to Marye House their old key to properly checkout.
Note: Students which have summer housing assignments in UMW Apartments that are not on campus on May 17 may pick up their new key on Sunday, May 19 between 2pm and 6pm from the UMW Apartments Staff Office (in building 11).
Eagle Landing Parking RFIDs
Students living in Eagle Landing with a parking RFID pass (which opens the parking deck gate) must turn in their RFID when checking-out. Even if students are returning to Eagle Landing next year, they must return their RFID as a new one will be issued in the Fall. Students not returning RFIDs will be charged $50.
Information Specifically for Graduating Students and others present after May 4
Between Saturday, May 4 and Tuesday, May 7, Residence Life staff and Facilities Services staff will enter all residences to assess and record the condition for damages. Students still present will need to have their residence prepared and be ready to receive the staff to review the space. Damages for graduating students will be assessed to the student’s account; by May 10, the student must pay any outstanding charges before being permitted to graduate May 11.
Students should remember to keep their doors locked at all times. When packing and moving out, they should not leave their room or belongings unattended. There will be many people on campus during the last few weeks of the semester. Students’ safety and that of their belongings deserves special attention. Many universities see an increase in theft during this period of transition. Students should remember to not let others into the building without proper access. Potentially suspicious activity should be reported to University Police by calling 540-654-1025.