Appeal Process for Housing Charges

Students assessed a charge from the Office of Residence Life may appeal the charge only if there is sufficient rationale for the request to be reconsidered.  Appeal requests for residential charges must be submitted on time by the student only via the form belowNote all matters must be handled by the student, and without a waiver from the student, staff cannot discuss charges or appeal requests with parents, legal guardians, or others; this is to promote responsibility and “real-world-experience” to the student, and because the student often has information regarding the nature of the charge which the bill-payer may not know.  Submitting the form below will begin the appeal process.

END OF THE YEAR CHARGES:

All students were communicated end-of-the-year departure/residence hall closing expectations via a Resident Assistant floor meeting, a printed information handout, five or more e-mail messages, and the promotion of the URL www.umw.edu/closing (containing an outline of the expectations).  It is the philosophical approach of Residence Life to educate students on a “real world” experience of departing a residence like they may do soon if renting an apartment.  Information is provided to teach students best practices to take proper steps in departing.  It is also important for the Facilities Services, Locksmith, and Residence Life staff that residences to be kept in good condition, keys returned, and expectations followed.  Upon checking out, staff assess the student’s checkout and residential space.  Charges are assessed for those improperly checking out, those leaving the residence in a condition less than when moving in (not cleaning, removing paint from walls, etc.), and those with missing/broken furniture.  Click here for an explanation of Banner (student account) detail codes for housing charges.  With the notice of a housing fine or damage charge (which is done prior to the amount being assessed to the student’s account), a deadline is provided by which an appeal request must be submitted; once an appeal request is submitted, a decision will be communicated via e-mail within ten days.  Because it is a busy time for Residence Life staff, it is more efficient to avoid calling and emailing about damage charges. Submitting the form below will begin the appeal process.  The deadline to appeal end-of-the-year residence hall departure charges is May 22, 2014.  Charges will be assessed to students’ Banner accounts after this date, so Student Accounts may send bills.

Housing Charge Appeal Form

  • Begins with "000"
  • Please denote "A," "B," or "C" for Eagle Landing or Apartments. For Eagle Landing suites, when standing at door to suite, the room on the left is "A," and the room on right is "B."
  • Charge AmountCharge Description 
    Add a row
  • For each charge you are appealing, type a VERY DETAILED rationale for your appeal request. This should include specific information why you believe this appeal request should be reconsidered. If you know another student which should take responsibility for the charge(s), this information should be included.