COAR Transportation

Volunteers: 

COAR provides transportation to and from all our off campus weekly programs. Most programs pick up volunteers at the bell tower or the University Center. Check with the leader of the program you are interested in to find out exact pickup times and locations.

Program Leaders: 

In order to provide transportation for your volunteers, council leaders are required to be van certified. More information about student van familiarization can be found through UMW Parking Management. The form you will need to fill out is at this link. If you are not yet van certified, ask a COAR staff member to help you with this process during your office hour.

If you are already van certified, you will need to request vans from Facilities Services or COAR (if you are using the COAR minivan). This should be done at the end of each semester so that the COAR graduate assistant can do the van requests during the break between semesters. This will ensure that you have vans reserved at the beginning of each semester.

Please read the entire page before continuing to the COAR Van Request form at the bottom. It is important to understand the restrictions and requirements before requesting the vehicle.


COAR Minivan

COAR has its own minivan for use by COAR staff and council. Other campus groups can also request use of the van when it is not being used for COAR purposes.

The van is a silver Honda Odyssey minivan. It is parked in the Seacobeck Hall Loading Dock. The van has a dedicated parking space marked with a blue placard that says “OSACS Van.”

Who can drive the minivan:

In order to use the COAR minivan, all student drivers must have gone through van familiarization through Parking Management or made other arrangements with the Director of Service to be trained. UMW employees do not require training. All drivers must possess a valid driver’s license. All drivers are insured by the UMW insurance policy.

How to reserve the minivan:

COAR Council can request the minivan through COAR staff. All other uses should go through the Director of Service. Please request at least 3 business days in advance.

Preference is given in the following order:
-COAR programs
-Office of Community Engagement programs, events, and meetings
-All other university uses on a first-come, first-served basis

How to pick up the minivan:

After you reserve the minivan for a specific day and time, you will be contacted with information to pick up the keys. Keys are located at the Office of Community Engagement (Suite 320 in the University Center). The vehicle will be in its designated spot unless other arrangements have been made.

How to fill up the minivan with gas:

If you are low on gas during business hours (9 AM to 5 PM – Monday through Friday, please fill up the van at Facilities Services. Facilities Services is located behind the Battlegrounds Athletic Fields off of Hanover Street. They have their own gas pump and gas is provided at no charge to your program. Check in at the front office for the key to the padlock that is on the pump. Drive around to the back of the building into the fenced in area. The pump is located in the far left corner. Unlock the padlock at the pump and fill up the tank. Relock the padlock and return the key to the front office.

If you need gas while away from UMW, please refer the Voyager card packet in the glove compartment. There is a card you can charge gas to as well as instructions on which stations you can purchase from. More information about this is provided in your van familiarization training. 

 Emergency Roadside Procedure:

Refer to the packet of Voyager information in the glove compartment. There is a phone number (866-857-6866) to call and instructions to follow after you call. Please save this number on your phone in case you lock/lose the key.

UMW Facilities Vans

Who can drive UMW Facilities vans: 

In order to use the university vans, all student drivers must have gone through van familiarization through Parking Management. UMW employees do not require training. All drivers must possess a valid driver’s license. All drivers are insured by the UMW insurance policy.

How to reserve the UMW Facilities vans for a COAR program:

Fill out the Van Request Form on MyUMW. The link to this form is at the bottom of this page. This process should be done as early as possible. The COAR Graduate Assistant will then put in the requests with Facilities.

How to pick up a Facilities van:

Pick up the key packet at the Facilities main office during business hours (9 AM to 5 PM – Monday to Friday). In your key packet, you will find the number of the van you will be driving.

If you will be departing UMW after business hours or on a weekend, go to Facilities by 4 PM on the last business day before you will be taking the van. Example: if you will depart UMW at 7 PM on Thursday, go to the Facilities office to pick up your key packet by 4 PM on Thursday afternoon. If Facilities is closed when you drop off the van, leave the key packet in the dropbox on the front outside wall of the building.

More information on van location, pickup, and drop off will be provided in the van familiarization training.

How to fill up the Facilities van with gas: 

If you need gas while away from UMW, please refer the Voyager card packet in the glove compartment. There is a card you can charge gas to as well as instructions on which stations you can purchase from. More information about this is provided in your van familiarization training.

Emergency Roadside Procedure:

Refer to the packet of Voyager information in the glove compartment. There is a phone number (866-857-6866) to call and instructions to follow after you call. Please save this number on your phone in case you lock/lose the key.


After you’ve read this page, click this link to navigate to the myUMW COAR Van Reservation form.